Privacy Policy

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This policy explains how we process personal data within our businesses delivering search, recruitment and consulting services.

We are Lisa Wormald Search Ltd. 

Lisa Wormald Search Ltd. ("we", "us") is committed to keeping your information secure and managing it in accordance with our legal responsibilities, the privacy and data protection laws applicable, such as the Data Protection Act 2018 (DPA 2018) as well as the General Data Protection Regulation 2016/679 (“GDPR”) in the European Union (“EU”).

This policy was last updated in April 2024. Please review this policy periodically for any changes.

We provide executive search, recruitment and consultancy services to a range of clients throughout the UK. 

This policy applies to you whether you are a candidate for one of our clients, an individual we are assessing as an employee of one of our clients, a client, or whether you are a candidate or an employee of one of our clients.

Additionally, this policy will apply to you if you attend one of our events or have subscribed to receive information about our service marketing materials such as our newsletter.

For the purposes of this policy:

candidate(s) means an individual who is a candidate, applicant, potential candidate, employee of a client; 

client(s) means any, business, firm, organisation, government body or individual that mandates us to perform any of our services; 

referee is a person who provides a personal or work reference in respect of a candidate and;

source is a person who provides us with information or intelligence about a candidate.

Our clients expect that we identify the best individuals to fill roles within their organisations. So, we need to research systems, online databases, other information sources, and talk to many individuals. Besides our clients, these will include referees and sources to help inform our decision-making process.

The nature of our work means we are required to process personal data quickly, confidentially and often without reference to the data subject.

Accordingly, we process such data in accordance with the Data Protection Laws, regularly using our legitimate interest where it is not feasible to speak directly with the data subject. 

Beyond this, we will seek consent in the circumstances explained later in this policy.

We collect information from candidates directly when you upload your CV or resume to our email or website or when you send this in the post. We also collect information from you when you speak with a Lisa Wormald Search Ltd. employee.

Candidate

We use the personal data we collect from you for a number of purposes:

· Processing job applications, in partnership with our clients, on whose behalf we are instructed to help fill a job vacancy. This means that for a specific job, we may pass your details to the relevant client to proceed with the application. As a result, you may receive further direct correspondence from them.

· Searching for relevant candidates for confidential recruitment assignments where our client is not initially named. This means that if we believe that you are suitable for a specific role, we may pass your basic details on to the relevant client. If that client agrees that you might be suitable, we will then discuss this with you in more detail. You might be interviewed for the role by one of our consultants. If successful, you might be shortlisted for interview by our client. At this point, we will pass further details to the client and you may receive further direct correspondence from them. 

· From time to time, we conduct mapping or research exercises on behalf of our clients. This is to enable them to understand a particular market. Here we may include certain aspects of your personal data. You will not be contacted by any third party about this unless we first obtain your consent.

· For equality monitoring purposes, to understand the diversity of our applicant pool, but only if admissible under the applicable law. (This information is anonymised and aggregated.)

· Improving the service we offer. For example, you may be asked to complete one of our online satisfaction surveys.

· For marketing purposes to send you information on our services, newsletters, events and so forth. Please note you may opt out of marketing materials at any time by writing to us.

We will only use your information in accordance with this Policy, or where we are required or authorised by law to disclose your information or, have your permission to do so.

Please be aware that we are not responsible for the data processing activities of others, such as our clients. 

Client

We will use client data to perform our services to you and other legitimate business purposes such as marketing. 

Source and Referee

We will use source and referee data to perform our services, in particular, to enable us to obtain your opinions on a candidate.

We may also use this information to enable us to market our services to you as a potential client. We may as well invite you to become a candidate in respect of the provision of our services.

The type of personal data we collect and process

In all cases, we collect and process personal data about you, including your name, address, telephone number and email address. 

Candidate

If you proceed with a job application, or should we consult you about a role, you may be required to submit additional personal data. For example, date of birth, education and career history and curriculum vitae (CV), or resume. Your CV or resume may contain employment history or professional qualifications, memberships, details of papers written, references and referees, amongst other things.

Based on your explicit consent, we will also process any relevant psychometric assessments, psychological tests, or results from suitable tests.

From time to time, we may ask you to provide information relating to protected characteristics, such as your race or marital status. equal opportunity monitoring purposes and from time to time online, but only if that’s admissible under local law. This information will be anonymised and aggregated and will not be revealed to third parties without your specific consent.

We might also collect personal data from third-party databases and other public sources. 

Client

As well as basic contact information we will also collect information about your role and other information provided to us by your organisation.

Source and Referee

As well as basic contact information we will also collect information regarding your credentials as a source, details of your relationship/knowledge of a candidate and your opinions of that individual. We may obtain this information directly from you or publicly available information.

For certain roles, we may run an advertisement to which you may respond, either electronically or via mail. Other roles may involve researchers or consultants calling you to discuss the details. Then, we will either inform you verbally that we will process your personal information.

Besides filling particular leadership vacancies, we also process personal data when we conduct market intelligence exercises to map business sectors or functions to help clients understand the available talent.

From time to time, we will seek your consent to process personal data in respect of certain specific and limited purposes. We will always do this before processing any sensitive personal data: racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning health or sex life and sexual orientation, genetic and/or biometric data. We encourage you not to provide us with sensitive information unless it is specifically requested, and we have your consent.

Your right to object and to have your data erased

You are not obliged to provide any personal data to us. However, please note that this may mean we will not be able to consider you for our services.

Remember, you may withdraw any consent you have previously given, at any time. Also, you have the right to ask us to stop processing data and to have it erased.

In these circumstances, we reserve the right to maintain basic personal data such as your name and address. This is to ensure your processed information is not used by us in the future.

Please note that no automated decisions, such as computerised candidate profiling, are made on the basis of the information we collect.

Newsletters and other communications

If you would like to receive one of our newsletters, we will ask you to provide us with your name, email address, job title, company, country of residence.

When you have indicated, you would like to receive newsletter(s) from us, we may send email alerts and bulletins about our service that might interest you.

You can unsubscribe from our electronic marketing messages by following the “unsubscribe” instructions included in our communications. Also, you may change your preferences and cease receiving direct marketing from us by writing to us or emailing us.

From time to time, we may contact you with updates on our services, terms of business or simply to ensure that the data we hold is correct and up to date.

If you take part in a user satisfaction survey, we may ask you to provide us with personal data, including your name, email address, and your views and opinions.

We may also provide information to third party service providers who process information on our behalf. This is to help run some of our business operations, including email distribution, IT services and customer services. As part of our agreements with them, these third parties are required to process such data securely and only in accordance with our instructions.

We may sometimes be required to disclose information about you to law enforcement bodies, agencies or third parties, under a legal court order. We will act responsibly and take account, where possible, of your interests when responding to these requests.

If you are concerned about these arrangements to disclose or share personal data with third parties, you should contact us and ask your personal data to be removed.

We invest significant resources to protect your personal data, from loss, misuse, unauthorised access, modification or disclosure. However, no system can be 100% secure, and so we cannot be held responsible for unauthorised or unintended access that is beyond our reasonable control.

If you provide us with information about other individuals, like details of a referee or personal contact, you must ensure they’ve agreed to this. We would advise you to keep a record of their agreement and provide them with a copy of, or link to, this Privacy Policy.

We keep your personal data for as long as required to provide our services, and in accordance with legal, tax and accounting requirements, and when your personal data is no longer required, we will ensure it is disposed of in a secure manner. Where required by law, we will notify you if this has happened.

You may have the right to request copies of your personal data held by us. If you think any of that data is inaccurate, you can also ask us to correct it. You may also have a right, in certain circumstances, to require us to stop processing your personal data. Also, you have the right to ask us to transfer your personal data to someone you nominate for your own purposes.

To get in touch with us about any of this, please email or write to us at the address below. Please note that we may request proof of your identity to respond to your requests within the time frame that applies.

Lisa Wormald Search is a private limited company registered in England & Wales.  Registration number 15541881.  Registered office:  3 Trent Way, Shifnal, Shropshire TF11 8FU